It takes around two seconds to create a winning first impression, which starts with choosing the right venue for your event. Choosing the ultimate space is essential for keeping attendees happy and finding the best way to convey your brand. But with so many event spaces available, it can feel impossible to know where to start your search.
Maybe that’s why you’re here; you’re trying to find a great event space but aren’t sure where to start. Sounds like you? No worries; we’ve got your back. Here’s how to find your dream event venue.
Location
When comparing event venues, it’s important to factor in the location. For a local gathering, you want it to be easier for guests to attend, especially if it’s your employees. If you organise an out-of-town event, find a venue near an airport or hotel, so it’s easier for everyone.
It would help if you also went the extra mile by inviting attendees to a group on social media or even developed a mobile app complete with maps and driving directions. But if you’re still stumped on your search, check out a reliable company like venuenow.com to get started.
Layout
Another important consideration when browsing event venues in Australia is their layout. Figure out the type of event you’re hosting as that will determine your needs. For instance, if hiring industry speakers, you’ll want a space with plenty of seating and a stage for the live performance. Although it’s tempting to browse online, it’s wise to visit in person to get a better idea of the room’s dimensions.
Acoustics
When people browse event spaces in Australia, they fall into the trap of ignoring the venue’s acoustics. It would help if you avoided venues with low ceilings or too large, like a warehouse because the guests can’t hear the speaker. Again, make sure you test it out before signing a contract.
Dates
Another vast consideration when handling venues Australia dates. There is no point in spending hours visiting prospects only to find out they’re unavailable when you need them. Being open to a specific date range will make it easier to secure your dream venue.
Capacity
Make sure you ask about the venue’s capacity on your hunt for event spaces, especially if you’re expecting a huge crowd.
It would be best if you also used this to help narrow your list. For instance, if you’re expecting 700 guests, don’t book somewhere that can only hold 200. Aside from being tight, the venue must adhere to its fire and safety regulations.
Venue’s Ambiance
You should also pay attention to the venue’s ambience. Factor in the style and whether the interior suits your preferences, especially if you have a specific vision. Also, if you’re unhappy with the ambience, you’ll likely spend more on decorating to achieve that desired aesthetic.
Services
Ask the event whether they have services, especially if you want to serve food and drinks. Many work closely with a catering company or have their own, which will impact your budget. Note that it’s wise to taste a sample to determine whether the meals are up to your standards.
You should also ensure enough tables, linens, and chairs as it will save you a lot of stress. And if they have a clean-up crew, that’s even better!
Amenities
Event planners should find out whether the venue offers the necessary amenities. For instance, you’ll want clean bathrooms, security, and even free Wi-Fi. And if hiring a speaker or featuring a live performance, ensure each venue can accommodate these needs.
Cost
You’ll notice that event spaces charge a flat rate or a package deal, depending on your hosting. Before sealing the deal, ask about hidden fees or service charges because it could make the venue more expensive. Note, it’s wise to ask around several venues to get a better idea of what price you’re working with.
Contract Flexibility
Since the COVID-19 pandemic, flexibility has become a significant issue. Find a venue that offers flexible contract terms so you don’t lose money if your event is postponed or cancelled. For instance, a natural disaster could make it impossible for guests to travel to your event.
Insurance
Only choose a venue with an insurance policy or ask one of you. At the very least, you want a venue with liability insurance and workers’ compensation, especially if there are staff. If not, continue your search; otherwise, you must pay out if an accident occurs during the event.
Restrictions
Every venue has a list of restrictions to take on board. It could be drinking alcohol, smoking, or playing music within a specific timeframe. If there are any restrictions, work with the venue owner to bypass them, asking guests to BYOB (Bring Your Booze) or creating a designated smoking area.
Accessibility
The venue’s accessibility can be a deal-breaker for many. It refers to how easy it is for anyone with special needs to access the building. To avoid disasters, come equipped with your guest list and make the necessary arrangements.
Parking
If a majority of your guests drive, choose a venue that offers to park. Many have on-site parking, but there could be limited spaces. If that’s the case, figure out whether there’s a parking lot nearby.
Find a Great Event Venue Today
Hopefully, you’re now ready to book the perfect event venue. There are many factors to consider, such as the location and layout. It would help if you also evaluated how accessible the space is and only chose one that offers a flexible contract. Good luck with your search.
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