In businesses today, whether big or small, the impact of technology continues to be felt profoundly across all levels. Technology and tech tools have become a massive part of small businesses and businesses on the rise and have played a key role in the growth and sustenance of small businesses.
These tech tools have allowed small businesses to tap into, maximize their full potential, and provide many solutions to what may have otherwise been a setback, allowing them to stay afloat and deliver the best services. From communication to documentation tools, the future of small businesses is brighter, thanks to these tech tools for small businesses and the benefits they bring.
So, here are some of the tools for small businesses.
Top 5 Online Tech Tools for Small Businesses
FormatPDF
FormatPDF.com is an All-In-One Online PDF Tool With which is perfect for handling and editing PDF files. PDF presents the best format for small businesses to store files because it retains document integrity, occupies smaller space than other formats, is highly compatible with devices and operating systems, and provides file security since it can easily be password-protected. With FormatPDF, you can convert Word, Excel, PowerPoint, etc., to PDF.
Small businesses can also greatly benefit from this tech tool as it can be used to sign a PDF digitally, compress a PDF file to make it smaller and easier to be sent as an email, insert page numbers on a PDF, etc.
Trello
One of the things a business owner must prioritize is staying organized, especially if you have employees who work remotely. You need a project management app to stay organized, keep in touch with different ongoing projects, track their progress, and make necessary decisions on time, and Trello is the ideal choice.
Trello is a project management app that small businesses can significantly benefit from. It has everything compartmentalized into cards, lists, and boards that provide endless ways to stay organized based on your business needs and requirements. With Trello, you can organize to-do lists, plan the next business week, and keep track of tasks, projects, resources, team growth, collaboration, etc.
Slack
Although tools and platforms like Skype or WhatsApp are suitable for one-on-one communication, you require a more integrated and advanced app like Slack for communication if your team has more than two or three members. It provides an individual and group messaging platform that makes communicating with respective teams easier. You may decide to create separate groups for different teams and also have video calls with them separately.
Also, Slack is one of the great tools for small businesses and is excellent at integrating with other apps. For instance, you can use Google Calendar with Slack, and you will always get an appointment or task notification from Google Calendar directly in the Slack interface.
Streak
Streak is one of the essential tools for small businesses. Customer relationship management (CRM) software integrates and works excellently with Gmail inbox and other Google Workspace apps. It provides an efficient way for small businesses to track important processes such as sales partnerships, hiring, deal flow, etc.
It also comes with an excellent tool for tracking email and is very beneficial to startups and small businesses in the market for an affordable and efficient customer relationship management solution.
Google Drive
When a small business accumulates many digital files, it is the perfect time to use Google Drive because managing a bulky file library without a dedicated storage system becomes rather difficult and highly unprofessional.
So, it only makes perfect sense to introduce a drive when your data requires more efficient storage, especially if your business wants to move away from physical storage.
Google Drive is also a beneficial tool for small businesses that need quick access to files to enhance communication and speed up processes. It provides a collaborative cloud storage system that allows team members to work on shared files together, sharing feedback back and forth with an overview at improved productivity.
5 Benefits of Tech Tools for Small Businesses
1. Profound Agility in Business
Adopting tech tools for small businesses allows them to be sharp, agile, and quick to know and respond to changes within the market. In addition, incorporating the right tech tools for small businesses will lead to better cohesiveness and collaboration among the different teams in their establishment, which will, in turn, yield better products and services.
Better, faster products mean an excellent user experience, faster product launches, improved and innovative ideas, and updated product features to fasten the growth of any small business.
2. Better Staff Coordination and Collaboration
One of the significances of tech tools for small businesses is improved communication. Technology in business has allowed small firms to organize their teams and members better. Communication software programs make it easier for employees to communicate and interact remotely from anywhere in the world. Tech tools like this significantly improve the efficiency of running a small business and drive it towards quick growth.
3. Efficacy and Productivity
Tech tools for small businesses have become the cornerstone for efficacious and automated production. Adopting tech solutions has helped small businesses operate as smoothly and efficiently as their larger counterparts. For instance, the use of high-speed internet software programs will undoubtedly increase the ability of small businesses to handle vital tasks and achieve results faster. Automation tools will also improve their web presence and engage customers better.
4. Improved Storage Solutions
The modernization of IT infrastructures has provided small businesses with better and improved storage solutions, swapping out outdated systems for cloud storage solutions that are more efficient. Small businesses could benefit significantly from cloud storage systems because they are reliable, can be accessed from any place in the world, and enables teamwork remotely, with easy access to the information they need. And with this, small businesses can eliminate bulky servers and save cost and space.
5. Enhanced Data Security
Tech tools for small businesses can help them better protect sensitive and corporate information. Yes, network security threats and data breaches are always a concern for small and growing businesses; on average, it costs a small business about $3.92 million in damages. So, small businesses could benefit from tech tools that offer iron-clad protection and help create encryption and impregnable firewalls to improve data security.
However, if it comes down to deciding to delete files or change the hard drive, it’s best to discard the old one by getting a professional hard drive destruction service and make sure the data is gone for good. This will ensure there are no data or consumer privacy breaches.
Final Thoughts:
In conclusion, big or small, starting any business can quickly become overwhelming and time-consuming, from coming up with creative ideas, planning, executing, hiring staff, organizing and handling finances and paper works, etc.
So, you require all the help you can get to keep abreast of all these tasks, and with these online tools, you have taken care of a good chunk of the stress that is innate with starting and keeping a business afloat.
